Therefore, Outlook 2007 and Outlook 2010 do not have the Shrink to Fit functionality that is available in earlier Outlook versions. ; Under Image Attachments, click Resize large images when I send this message. Under Picture Tools on the Format tab, select Compress Pictures from the Adjust group. Open Windows Explorer by clicking Start, and then double-clicking Computer. Tip: You can also drag and drop a picture from Windows Explorer. Then increasing the PPI in the code to 120, the image actually shrinks! You’ll notice how the O prefix is also used here. The picture file will be attached to the e-mail message. Copy a sharing link from a cloud storage service. This problem usually persists on Windows 10 where default setting is with 125% resolution rather than 100%. It impacts everything from the task bar to application icons, and to how applications look themselves when in use. It is best to remember what the filename of the image is. Navigate to the folder that contains the pictures you want to send. This is why our text can look huge, while columns look squished. When it comes to DPI scaling, VML is a little bit different though. › Resize images in an Outlook email. A two column layout at 96 DPI (100% zoom), A two column layout at 120 DPI (125% zoom) – before fix. This creates a new zip file that contains the file or files you selected in step 2. Create a new e-mail message in Outlook; On the Insert tab, in the Include group, click Attach File and select the picture file you want to attach. Hybrid is a method of developing responsive emails without the reliance on media queries. When a DPI higher than 96 (100%) is used, all text and graphical elements are scaled up — kind of like when you zoom in on a webpage in your browser. In the end, our emails don’t look so great, and could even look broken. Outlook has an issue with the DPI scaling, wherein any resolution of 1920×1080 and above will distort the layout of your email. The image … So all we need to do is add the CSS to our MSO conditional comments (and anywhere else you might have HTML width and height attributes). Thanks. You can change the visible size of the picture; for example, how much of the screen it takes up, without changing the file size or resolution of the picture. There are several methods you can use to keep the size of your email messages and attachments small when sending these files. If you’d like more precise options, you can click the “Custom scaling” link. For OneDrive or OneDrive for Business, see Share OneDrive files and folders. The higher the DPI = more pixels can be accommodated. Finally, consider the recipient's Internet connection speed. Select a picture. Compose your message, and when you select Send, all picture attachments will be automatically resized. Scaling allows your main monitor to show enlarged text, images, and icons for better viewing experiences. Be sure to check them out as well! Outlook DPI scaling is one of the most common problems encountered when developing emails and supporting Outlook (alongside the 1px horizontal line issue). This combination of some values remaining as pixels (not scalable) and other values changing to points (scalable), creates the rendering issues that we see at higher DPI settings. If the picture attachment is too large, you can tell Outlook to resize the picture for you when you send the message. Send multiple attachments by using several e-mail messages    - Multiple smaller messages have a higher likelihood of being delivered versus one large message. By default, Outlook wants all images to be at 96 DPI. For Hybrid emails, nothing changes in terms of Part 1 and 2 above to correct image scaling. Use compressed file formats such as .jpg. This means that after compression, the picture can look different than before it was compressed. Depending on your screen resolution, you may only see the Compress Pictures icon. But if wanted the image to be flush with the edges, this would not be ideal. The severity of impact caused by DPI scaling depends on what you’re trying to accomplish with the email’s design/layout/structure, and how the email is coded. Part 1 & 2 are essentially a pair that work together to fix scaling issues with our images. Last reviewed on March 8, 2019 1 Comment. My 2" wide logo would show as 2.5" or 3" depending on the % selected. If it’s set to anything else, you may experience blurry images. For these two, they need to be added in addition to the HTML versions, as they are specifically for Microsoft Outlook (note the mso- prefix), not a replacement. Downloading a large attachment on a mobile internet connection can take a long time. On the Insert tab, click the Include Dialog Box Launcher The key here in this code is the PixelsPerInch property, or PPI, which is where we set the DPI to what we want. Once you have a sharing link, paste it in the body of your email message. Any manually set height/width dimensions for the image are ignored. This technique might help you avoid per-message limits, but the recipient's mailbox limit can still be exceeded. Outlook can scale images (sort of..) You may be surprised to learn that Outlook can scale images, but not immediately when it lands on the inbox. It’s a global setting across the computer, not a setting specific to only Outlook. This piece of Microsoft Office code goes right before the closing tag, and allows us to force the DPI setting that we want. See screenshot: For image files, you'll also see a small preview of the picture along with the name and size of the file. This increases the size of your Outlook Data File (.pst), which can, with certain accounts, count against your mailbox size limit because the sent items are saved on your mail server. Our signature is appended to each email using Exclaimer Mail Disclaimers. Click or tap the picture to display a small circular sizing handle at each corner of the picture. Compressing a picture maintains the height and width of the picture, but reduces the resolution. If you want to maintain the picture's proportions, only use the sizing handles in the corners. There are 2 main reasons why we see issues with our emails at 120 or higher DPI: These are the HTML width (and height) attributes that we apply to our tables and table cells to build the structure of our emails. In your email message, select Attach File from the ribbon. Click Apply, then OK. Step 4: Right click the inserted picture, and select the Size and Position (or Size in Outlook 2007) in the right-clicking menu. Right-click the selection, select Send To > Compressed (zipped) Folder. Instead, an icon of the picture will appear under the message subject. Select the left arrow at the top left corner of the screen to return to your message. This article explains how to insert a picture into the body of an email instead of attaching it as a file in Outlook 2019, 2016, 2013, and 2010, Outlook for Microsoft 365, and Outlook.com. Outlook DPI scaling is one of the most common problems encountered when developing emails and supporting Outlook (alongside the 1px horizontal line issue). When these attributes are used with values that are pixels, they stay as pixels. Typically the DPI has been set at 96 (or 100% zoom) by default. However, if it’s not in the VML code directly that you’re using, then you can add it to the HTML tag. There are two ways to select pictures to automatically reduce them in size and include them as an attachment to an e-mail message — in Microsoft Office Outlook, or from Windows Explorer. Because Outlook 2007+ use Word as the rendering engine, it reads our code and changes only parts of it, while leaving other parts as-is. Remember how I mentioned above that other pixel values turn into points? Copy a sharing link from another cloud storage service. To fix this, you will need to use an image processing tool such as Photoshop to change the DPI setting on the image. Problem 3: Pixel Resizing. This is often what you’ll see for correcting DPI scaling, but if you’re not using VML at all, then you don’t need to include the extra namespace for it. These would be other pixel values like CSS font-size. This is why it’s important to have the DPI value for all images in your email signature set to 96 DPI. If your image is large, you'll see this message: Some recipients may not receive this message because of image attachments. Outlook 2016 Will Resize Images to a Maximum of 1755px. Instead, Hybrid uses
 with CSS display: inline-block;, width: 100%; and max-width for multi-column layouts, which will naturally stack one below the other when they no longer fit side by side. Thankfully, Hybrid emails are already more flexible and a bit more giving than other techniques for developing emails. 1. That would be 96! The largest graphics file formats are those that are not saved in a compressed file format, such as .tif and .bmp (the default file format of Windows Paint). Upon further inspection, we’ve noticed that Marketo appears to be removing the header markup necessary for correct image scaling in Outlook at 125%dpi. It should, as it is code ONLY for Outlook, and the DPI issue is also only with Outlook. This means that after compression, the picture can look different than before it was compressed. Either return to your email message and choose Attach File from the ribbon, or right-click the new zip file, select Send To > Mail Recipient to open a new email message with the file already attached. With all of this scaling and images, you may be wondering about retina images. Resizing large images may help the message get delivered. When inserting a picture, Outlook will rescale the image as if it was a 96dpi image. You can imagine how a much more complex layout would have more severe rendering issues. Note: To specify the exact size to make the picture, click Show more options, and then click the size you want. We expect this since the DPI and PPI are both the same. Keyboard shortcut  To open Windows Explorer, press Windows logo key+E. Use one of the following workarounds to print the full image: Open the email message in Outlook, select the Actions button, and then select Edit Message. In addition to restricting the size of individual messages, some email systems put a cap on the total size of your mailbox. Sometimes changing the screen resolution to increase text size isn’t ideal, so the DPI setting can be changed instead. However, if for some reason you want to use a large image and then scale it down (e.g. Upon further inspection, we’ve noticed that Marketo appears to be removing the header markup necessary for correct image scaling in Outlook at 125%dpi. As well, users can also set the DPI to a custom value if they so choose (“Set custom text size” option in the left panel). Note: If you embed the picture in the message body — the picture appears in the message — by using the Picture command in the Illustrations group, the image attachment resize feature is not available. March 8, 2019 by Diane Poremsky 1 Comment. This makes them look really crisp and clear on retina or high pixel density screens. If you’re using the VML code generated from Backgrounds.cm, then it will already have the VML namespace within that code. Right-click on your Outlook shortcut, and select Properties. You can overcome this by setting the wrapping style of the image to “Top and Bottom”. Instead, an icon of the picture will appear under the message subject. The amount of reduction will be minimal with some file formats that are already saved in a compressed format. If the picture attachment is too large, you can tell Outlook to resize the picture for you when you send the message. Right-click on the large image and save it to disk. However, it actually does not! There are 3 parts required to correct the DPI scaling issues in Outlook. In the message window, click the File tab. . When you are finished composing your e-mail message, click Send. The .jpg file format is already a compressed file format. For #17, that only applies to Outlook 2007+. Copy the contents of the email message to a new Microsoft Word document and resize the image in Word. Click Make all my pictures smaller, and then click OK. So, the big question is this: how can I stop Outlook from rewriting the pixel values of the images in my signature when it scales them for display purposes? This means that if you have a picture of 150dpi with a height off 88px, it will be displayed as an image of 56px high; 88px/150dpi * 96dpi = 56px. It’s not new, it’s just an important little trick to know.. And here it is: img { -ms-interpolation-mode: bicubic; } If you use width or height tags to resize images in your markup, IE will ensure they look incredibly awful unless you use this little snippet. Our images won’t scale as we want them to without this, and this piece of code also won’t work without the namespace on the tag. In a nutshell, namespaces define which elements belong to each namespace by using unique prefix names. VML has become more and more popular recently, especially for background images, since the Word rendering engine in newer versions of Outlook doesn’t support CSS background images or even the HTML background attribute. So, how does this play into Hybrid emails?! Retina images are images that are created at usually twice the size we want to display them at. But there is one piece of additional code that we need — and that’s another namespace specifically for VML. If you want to change the height and width separately, clear the Lock aspect ratio check box before you change the required height or width in step 2. On the Insert tab, in the Include group, click Attach File. For image files, you'll also see a small preview of the picture along with the name and size of the file. Many email systems, including Gmail, Yahoo, and Exchange limit the size of email messages you can send. Depending on your screen resolution, you may only see the Compress Pictures icon. I have no problems adding a repeating background image to the body/100% width containing table without VML. This happens because Microsoft Outlook and Apple Mail scale images using the DPI value. If your DPI settings are too high, you’ll likely end up with an enlarged image in your email signature. If you want, change or enter any information you want to include in the message body. If you’re using the code generated from Backgrounds.cm, then you’ll want to update the type attribute on the v:fill element to frame instead of tile. At Litmus Live Boston and San Francisco this year, I gave a talk on correcting Outlook DPI scaling issues, while also looking at how it applies to Hybrid development, and touched on some other aspects it impacts that are common in email development today. Note that this is not needed for percentages, as they’re already scalable. Return to the Message window in Outlook. This isn’t good for our subscribers and accessibility, and is why we should aim to make our emails look great at higher DPI settings too — especially if you know you have a high percentage of your subscribers opening in Outlook. Setting Picture Wrapping Style in Outlook 2007 and Outlook 2010. When changed into points, they become scalable like percentages. Setting Picture Wrapping Style in Outlook 2007 and Outlook 2010. Click (or press and hold) one of handles, then drag the sizing handle toward the center to reduce the size of the image or away from the center to increase the size of the image. Yes it is still scaled up or zoomed in looking, but it is now all proportionate, which is what we want! My 2" wide logo would show as 2.5" or 3" depending on the % selected. In the message window, click the File tab. The quickest way to change the wrapping style of an image is to right click on it and choose; Wrap Text-> Top and Bottom For our purposes, the namespace we are using defines properties for use with Microsoft Office applications, like Outlook. DPI scaling is actually an accessibility setting in Windows, found in the control panel where display and screen resolution settings are found. to achieve better results on high-resolution screens), follow these steps: Add your large image to the signature, using the Picture button. See the CSS and screenshot below. Something also to consider is that retina images also work with VML background images! When we implement VML for background images, we’re already using CSS width and height. Important: Compressing a picture to reduce the size of the file changes the amount of detail retained in the source picture. Right-click a selected file, point to Send To, and then click Mail Recipient. You could even, especially in this particular example, use percentages in the width attributes instead. from the Adjust group. Problem 3: Pixel Resizing. If you want to learn more about how Outlook resizes pixels in fonts and images, DPI Scaling in Outlook 2007–2013 by Michael Muscat is a great read. Applies to: Outlook 365 (Win), Outlook 2019 (Win), Outlook 2016 (Win), Outlook 2013, Outlook 2010. In the example below, we can see how without the code from Parts 1 and 2 that the VML background does not scale, and we can see the background colour behind it. If we do the opposite and use 96 PII in the code (which we do in Part 2 of our fixes), then it causes rendering issues for those using 120 DPI (image enlarges) in Outlook 2007. Instead, an icon of the picture will appear under the message subject. Scaling allows your main monitor to show enlarged text, images, and icons for better viewing experiences. See their help files for more information on how to obtain a sharing link. 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